Every sale moves the count
Sell three, the number drops by three. Every movement is written to a stock ledger with a note, so months later you can still see why a figure changed instead of guessing.
Inventory
Stock that counts itself
The count on the screen is the count on the shelf, because every sale moves it. You are not keeping a second list in a notebook or a spreadsheet, and you are not finding out on Friday that something ran out on Tuesday.
Day to day
What happens without you doing anything
The margin is already there
Each product holds a purchase price next to its sale price. You do not calculate the margin, you read it. Reports then group it by product, category or supplier.
Low stock tells you first
Give a product a reorder level and it appears on the low stock report as soon as the count reaches it. That report is the order list you take to your supplier.
Goods in, priced properly
Receiving records what arrived, from which supplier, with a reference and a note. If the cost changed, poSell can work the new cost as a weighted average instead of overwriting it, so the margin on stock you already hold stays honest.
When one shelf is not enough
Locations, variants, kits and serials
| What | How it works in poSell |
|---|---|
| More than one stock location | Define as many as you need, for example shop floor and back room. Each holds its own count for every product, and staff can be restricted to the locations they are allowed to see. |
| Sizes, colours, anything else | Attributes. Define the field once as a dropdown, free text, a number, a date or a checkbox, then attach it to products. The same mechanism records whatever your trade needs. |
| Products sold as a set | Item kits. The customer sees one line on the receipt; the stock that comes down is the stock of each product inside the kit. |
| Serial numbers | Mark a product as serialised and the register asks for the serial at the till, then keeps it against that sale. Useful when a warranty claim comes back. |
| Pack sizes | A product can carry how many units are in a pack and what the pack is called, so buying by the case and selling by the unit stays straight. |
| Suppliers | Products belong to a supplier, receivings record who delivered, and reports total what you bought from each of them. |
Straight answer
What it does not do
There is no stocktake screen yet. Counting the shelf and correcting the system is done product by product. If you run a full count once a year across a large catalogue, that is slower than it should be. We would rather you read that here than discover it in January.
It does not read weight out of a barcode. If your scale prints a label with the weight encoded in the barcode, poSell does not decode it yet. A serial-port scale can be read directly at the till instead, in Chrome or Edge.
It is not a warehouse system. There are no bins, no pick paths and no purchase order approval chains. It is built for a shop with a counter, not a distribution centre.
Questions
Questions about stock
Does stock go down on its own when I sell something?
Yes. Every completed sale reduces the count for each line, and every movement is written to a stock ledger with a comment, so you can see later why a number changed. You do not run an end-of-day routine to make it happen.
Can I tell what a product actually cost me?
Each product carries a purchase price and a sale price, so the margin is there without you working it out. When goods arrive at a different price, poSell can recalculate the cost as a weighted average rather than overwriting it, which keeps the margin on older stock honest.
Can I keep stock in more than one place?
Yes. You can define several stock locations, for example a shop floor and a back room, and each one keeps its own count for every product. Staff can be limited to the locations they are allowed to see.
Does it handle sizes and colours?
Yes, through attributes. You define the fields you need once, as a dropdown, free text, a number, a date or a checkbox, and they attach to your products. The same mechanism can hold anything else you want to record against a product.
What about products that are sold as a set?
Item kits let you sell several products under one line. The kit is what the customer sees on the receipt; the stock that comes down is the stock of the individual products inside it.
Can I track serial numbers?
Yes. Mark a product as serialised and the register asks for the serial at the point of sale, then keeps it against that sale. Useful for anything with a warranty claim behind it.
Is there a stocktake feature?
Not yet, and we would rather say so. Counting the shelf and correcting the system is done product by product today. If you run a full count once a year on a large catalogue, that is slower than it should be, and it is on our list.
Which reports cover stock?
Low stock lists everything at or under its reorder level. Inventory summary shows what you are holding. There are also reports by supplier, by category and by item, so you can see what moves and what sits.
See your own stock in it
Ninety days free, no card. Put your products in and watch the counts look after themselves.